Licenses & Legals: How to Submit and Manage Rights Documentation

The Licenses & Legals section in Allot Lines allows you to submit, organize, and manage supporting rights documentation for music that requires additional clearance before distribution.

This feature is designed for releases involving remixes, derivative works, samples, stock content, cover songs, AI-assisted content, and other content where additional rights documentation may be required.

Sign in to the Allot Lines Center and select:
Licenses & Legals from the main navigation menu.
From this page, you can:

• Add new licenses
• Upload supporting documents
• Review the status of submitted licenses
• Update existing license information
• View licenses requiring your attention
• View active, expired, or rejected licenses
• Apply eligible licenses to your catalogue

You should add supporting documentation when a track contains or is based on content that you do not exclusively own without restriction.

During track creation or editing, Allot Lines may ask you to identify the relevant Track Property.

Current property categories include:

• Remix or Derivative
• Samples or Stock
• Cover
• Includes AI
• Mix or Compilation
• Alternate Version
• Special Genre
• Non-Musical Content
• None

Properties marked with an asterisk may require additional documentation before the release can be approved.

For example, selecting Includes AI, Cover, Samples or Stock, or Remix or Derivative may trigger a licensing requirement.

Go to Licenses & Legals and click Add License.

Complete the information requested by the system.

Upload the document supporting your right to use the relevant content.
Depending on the situation, this could include:

• A license agreement
• Rights-holder authorization
• Commercial subscription evidence
• Purchase receipt or invoice
• Sample clearance agreement
• Mechanical license
• Remix authorization
• Contract with the artist or rights holder
• Other documentation demonstrating your rights

Although the upload field may be optional for certain submissions, Allot Lines may request documentation before approving the license or associated release.

Choose the category that best describes the content:
Remix or Derivative
For remixes, adaptations, derivative recordings, or works based substantially on another existing work.

Samples or Stock
For music containing samples, loops, beats, stock audio, production packs, or other third-party audio.

Cover
For a new recording of a composition originally written or released by another songwriter or rights holder.

Includes AI
For music created, generated, modified, or otherwise assisted using an artificial intelligence service where licensing information is required.

Choose the license that corresponds to the rights you hold.
Available options may include:
Commercial AI Subscription
Use this when AI content was created under a subscription or plan that explicitly grants commercial usage rights.
Supporting evidence may include the applicable license terms, subscription invoice, receipt, or account information showing that the commercial plan was active when the material was created.

Direct Permission (Artist/Label)
Use this when the artist, label, producer, composer, master owner, or another rights holder has directly granted you permission.
A written agreement or authorization should normally be provided.

Mechanical License
Typically used where permission is required to reproduce and distribute a copyrighted musical composition, including certain cover-song situations.

Sample Clearance
Use this when copyrighted samples or other protected audio have been authorized by their respective rights holders.

Public Domain
Use this when the underlying material is genuinely in the public domain.
Please note that a composition being in the public domain does not automatically mean that an existing sound recording of that composition is also in the public domain.

Original Work — Owned
Use this where you own or control the applicable rights and additional documentation is being provided to establish ownership.

Enter the person or organization granting the license.
Examples:

• Artist
• Record label
• Publisher
• Composer
• Producer
• Sample library
• AI service provider
• Rights management company

Where applicable, use the legal or official name appearing on the supporting documentation.

Enter the validity period stated in the license.
If the permission does not expire, select:
Perpetual (no expiry)Do not select Perpetual unless the agreement actually grants rights without an expiration date.

Use the Notes field to provide information that can help our review team understand the submission.
Useful information may include:

• What material was licensed
• How the material was used
• Name of the original work
• Name of the rights holder
• Relevant agreement or invoice number
• AI service and subscription plan used
• Additional explanation about ownership
• Relevant release or track information

Providing clear information can reduce unnecessary requests for additional documentation.

The Licenses & Legals dashboard allows you to track the status of your documentation.
You may see statuses such as:
Under Review
The submission has been received and is currently being assessed.

Active
The license has been accepted and is currently valid.

Expiring
The license is approaching its stated expiration date.

Expired
The license validity period has ended.

Rejected

The documentation was not accepted or did not establish sufficient rights.

Info Required / Needs Attention
Additional information or documentation is required before the review can be completed.

If additional information is requested, update the license and provide the requested evidence.

Once a license has been created, Allot Lines may allow it to be associated with relevant releases or tracks.

The Bulk Apply function can be used where the same valid license applies to multiple eligible items.

Only apply a license to content actually covered by that agreement.
For example, a commercial AI subscription should not be attached to music created outside the subscription period or through a different service unless the license explicitly covers that use.

Submitting or receiving approval for a license does not automatically guarantee that a release will be accepted by Allot Lines or by every digital service provider.
A release may still be subject to:

• Allot Lines content policies
• Copyright review
• Metadata review
• Audio fingerprinting
• Artificial intelligence content rules
• DSP-specific policies
• Content ID eligibility requirements
• Fraud and impersonation checks
• Additional ownership verification

Some stores or monetization programs may impose stricter requirements than standard music distribution.

If your track includes AI-generated or AI-assisted material, select Includes AI when completing the track information.
Where commercial rights depend on an AI provider subscription or license, you should submit the corresponding documentation under Licenses & Legals.
Recommended supporting evidence includes:

• Commercial-use license or terms applicable to your plan
• Subscription invoice or receipt
• Proof showing the plan was active when the content was generated
• Additional project evidence where requested

Providing a license establishes your claimed commercial usage rights but does not override Allot Lines' or a DSP's separate AI-content eligibility rules.

If you are distributing a remix or derivative work, select Remix or Derivative and provide documentation demonstrating that the relevant rights holders authorized the use.

Permission from only one participant may not be sufficient if multiple copyrights are involved.

For example, rights in the composition and rights in the sound recording/master can belong to different parties.

If your track contains samples, purchased beats, stock audio, loops, or production-library content, select Samples or Stock.
You may be required to demonstrate that your license permits:

• Commercial distribution
• Streaming
• Digital downloads
• Monetization
• Worldwide use, where applicable

A purchase receipt alone may not establish these rights if the underlying license terms impose additional restrictions.

If your release is a cover song, select Cover.
The cover must be a new recording. Uploading or modifying another party's existing master recording is not treated as a standard cover.
Additional licensing requirements may vary according to territory, composition, and destination platform.

You are responsible for maintaining valid documentation supporting the rights you claim.
Allot Lines may request additional evidence at any time, including after a release has already been delivered, particularly when:

• A DSP requests verification
• A copyright complaint is received
• Ownership is disputed
• A license expires
• Rights information changes
• The catalogue enters an additional monetization program

Failure to provide adequate documentation may result in rejection, restricted delivery, takedown, or other action under Allot Lines policies.

Can I upload a license before creating my release?

Yes. You can maintain licensing documentation through Licenses & Legals and associate applicable documentation with your catalogue where supported.

Can one license cover several tracks?

Yes, where the agreement genuinely covers those tracks. Use Bulk Apply only when the scope of the license permits it.

My license is Under Review. Can I submit my release?

You may continue preparing your catalogue, but a release requiring that license may remain pending until the necessary rights review has been completed.

My license was rejected. What should I do?

Open the license using Update, review any information requested, and submit stronger or corrected supporting documentation.

Do not create repeated duplicate submissions for the same license unless instructed to do so.

Does an approved AI license make my music eligible for Content ID?

Not necessarily. Licensing approval and Content ID eligibility are separate reviews. Content ID and individual DSPs may apply additional originality, exclusivity, and content requirements.

What should I do if I do not know which license type to choose?

Choose the option that most accurately reflects how you obtained the relevant rights. Do not select Original Work — Owned simply to bypass a licensing requirement.

If you are unsure, contact Allot Lines Support at [email protected] before submitting the release.

If you are unable to determine which documentation is required, contact Allot Lines Support and provide:

• Release title
• Artist name
• UPC, if available
• Track title
• ISRC, if available
• Type of third-party or AI content involved
• How you obtained the rights
• Any available license or supporting documentation

Our team can advise you on the documentation required for review.